Fund balances
Units
| Unit | Floor | Type | Sqft |
|---|
Invoices
| Reference | Type | Unit | Status | Total | Balance | Due |
|---|
Invoice detail
Record a payment against this invoice
Recording a payment does not touch the fund or mark the invoice paid — clear it from the Payments tab once it's confirmed to have cleared.
Payments
| Unit | Date | Amount | Method | Reference | Status | Actions |
|---|
Record an advance payment
For tenants/owners paying several months ahead. Held as a credit balance and drawn down automatically as each month's invoice is generated — funds are only credited once actually applied to a real invoice.
Record an expense
Recent expenses
| Date | Fund | Category | Description | Vendor | Amount |
|---|
Record the actual utility provider bill
Check reconciliation
Allocate the gap (if any)
Adds an explicit, reasoned "reconciliation_adjustment" line item to each selected unit's utility invoice for that period — replaces adjusting bills off the books with an auditable record.
Past reconciliations
| Period | Utility | Provider total | Calculated | Variance | Allocated | Reason |
|---|
Find a customer
| Name | Phone | Customer code |
|---|
Fund statement
A full, traceable breakdown for owners: opening balance, income by unit, itemized expenses, closing balance. Every figure comes from a real invoice, cleared payment, or recorded expense.
Import a past invoice
Backfills an invoice already issued on paper before this system existed. Type in exactly what was on the original document, including its original reference number.
Import a past receipt
Backfills a payment that already cleared before this system existed — settles the invoice(s) and credits the fund immediately, dated as of the original receipt.
Generate monthly invoices
Creates a services-charge invoice and a utility invoice per active unit for the selected month. Refuses to run twice for the same property/period.
Add a staff account
Staff accounts
| Name | Role | Active | Last login | Actions |
|---|